Job Summary:
The Project Planning Manager, plays a crucial role in coordinating and managing projects from inception
to completion within our Manufacturing Business. You will be responsible for working directly with
Project Management and Procurement to execute projects from inception through startup and closeout.
This role includes facilitating good relationships with the Front End Operations Teams as well as
Procurement and Manufacturing Operations teams to streamline communications and control project
related documents. This position also requires maintaining, monitoring and reporting project schedules
and project risks to key stakeholders (Project Manager, Leadership Teams).
Job Responsibilities:
● Develop comprehensive project plans that outline scope, objectives, deliverables, resources,
and timelines.
● Create detailed schedules and timelines using project management software (e.g., Microsoft
Project, Touchplan, Smartsheets), and ensure alignment with overall manufacturing schedule
● Create equipment lists
● Create initial Purchase Order Logs (To be used by Procurement) aligning with equipment lists
and Bill of Materials to include release dates and expected delivery dates that align with project
schedule
● Create initial Project folders within BIM360/Autodesk Construction Cloud for assigned projects.
● Maintain project documents including specifications and submittal logs appropriately for each
project within BIM360/Autodesk Construction Cloud
● Monitor RFI submissions but internally and externally and communicate status to all project
stakeholders.
● Maintain Engineering Change Requests for assigned projects and ensure that approvals are
received prior to commencement of project changes
● Manage BIM360 Issues Logs for assigned projects and proactively work with operations and field
teams on resolution and documentation of closeout
● Coordinate with internal teams (e.g., engineering, procurement, production) to allocate
resources effectively and optimize workflow.
● Collaborate with subcontractors and suppliers to secure necessary resources and materials on
time.
● Assist in budget development through soliciting and monitoring quotes from vendors to ensure
alignment with project budgets.
● Work with procurement and other project teams to Identify cost-saving opportunities and
implement strategies to batch materials and orders to provide volume discounts.
● Proactively identify potential risks and develop mitigation strategies to minimize disruptions to
project timelines and budgets.
● Manage project risk log, conduct regular risk assessments and implement contingency plans as
necessary.
● Track project progress against milestones and deliverables, and provide regular status updates
to stakeholders.
● Prepare comprehensive project reports, including financial summaries, progress metrics, and
variance analysis.
● Escalate potential financial impacts related to material quotes and subcontractors (Outsourcing
and Contract Labor).
● Implement quality control measures to ensure project deliverables meet industry standards and
client specifications.
● Conduct inspections and audits to verify compliance with regulatory requirements and internal
quality procedures (Green Tag Walks, client specific quality reviews).
Qualifications:
● Bachelor’s degree in Engineering, Construction Management, Business Administration, or
related field. Degree requirements may be waived in lieu of experience as determined by management.
● Proven experience in project planning, scheduling, procurement or management within the manufacturing and construction industries.
● Proficiency in project management software and tools (e.g., BIM360, Microsoft Project,
Touchplan,Smartsheets, Excel).
Job Requirements / Special Skills:
● Strong analytical skills with the ability to interpret data and make informed decisions.
● Excellent organizational and multitasking abilities, with a keen attention to detail.
● Effective communication and interpersonal skills to collaborate across diverse teams and stakeholders.
● Demonstrated experience motivating and managing cross-functional teams, as well as an ability to influence others without authority