HR System Administrator & Product Manager - IT System Admin Journey - Permanent - 2025-06652

Title- HR System Administrator & Product Manager 

Classification- IT System Administration Journey 

Job Status- Full-Time - Permanent 
WDFW Program- Directors Office - Information Technology Services
Duty Station- Olympia Washington – Thurston County

Hybrid/Telework- While this position offers a hybrid work arrangement, the successful candidate must be available to report to the Olympia, WA headquarters as needed.

Learn more about being a member of Team WDFW!

Photo Caption: Crater Lake – Photo Credit: WDFW

As the system administrator and lead developer for the organization’s Human Resource Information System (Workday), you will oversee the system to ensure compliance, support workforce planning, and address the agency’s evolving needs.

Acting as the primary liaison between various stakeholders you will define system requirements, manage configuration and testing, maintain system security and drive for continuous improvement.

Beyond technical leadership, you will supervise and mentor team members  to foster a collaborative team culture built on curiosity, accountability and delivering effective solutions. 

What to Expect-

Among the varied range of responsibilities held within this role, the HR System Administrator & Product Manager will, 

Serve as the Product Manager and Human Resources Information System (HRIS) System Administrator:

• Product owner of the DFW Human Resources Information System (HRIS).
• Provide vision and prioritization of service requests and project requests to implement solutions.
• Be a champion of the agency’s goal to consolidate HR and safety information and actions. 
• Work with agency contracts team to manage contracts for the selected vendor solution and serve as the technical point of contact for vendor or product related issues.
• Provide system administration of the Human Resources Information System (HRIS) and related workflows.
• Assess customer needs to create, configure, and maintain the application environment
• Troubleshoot and assist users with technical issues related to the Human Resources Information System (HRIS). Work cross team and with vendors to resolve issues that may arise.
• Facilitate efforts between multidisciplinary groups across the agency to ensure business requirements are identified, documented, and implemented

Vendor Management:

• Develop and maintain relationships between WDFW and vendors/partners, facilitating regular business alignment meetings.
• Create Statements of Work (SOW) with vendors to achieve defined outcomes for approved projects.
• Analyze and resolve problem areas and disputes, managing the communications process with vendors.
• Oversee service level agreements and contract performance, focusing vendors on technical, process and business outcomes, innovation, competitive advantage, and increased customer revenue.
• Collaborate with all teams (security, compliance, tax, HR, accounts payable, etc.) to ensure vendor compliance with existing requirements and regulatory obligations.
• Recommend and implement improvements to processes, procedures, workflow, and organizational structures for contract management.

Requirements Gathering and Solution Implementation:

• Develop prototypes and present recommendations for HR business process solutions based on requirement gathering sessions.
• Utilize user journey mapping and customer-centered design principles in proposed solutions.
• Confidently and persuasively present information both formally and informally to staff, supervisors, and executive management.
• Strengthen relationships across the agency through continuous rapport building by identifying inefficiencies in current processes or technology and effectively communicating the long-term value of innovation.

Supervision and Leadership:

• Manage, assign, and evaluate work for the HRIS team members.
• Hire staff for vacant positions.
• Provide performance evaluations and conducts disciplinary actions.
• Serve as liaison between subordinates and higher-level management.
• Plan project activities, allocate resources, and communicate project details to IT staff to ensure successful completion.
• Identify and assign support work tasks to IT Support Specialists.

Reporting and Data Analysis:

Working Conditions: 

Work setting, including hazards: Duties are primarily performed in an office setting which may involve exposure to fluorescent light, prolonged periods of computer use, repetitive data entry and extended sitting or standing. This position works in a fast paced, hybrid work setting and is expected to be a leader in communication and engagement with business partners including leading and facilitating in person and on camera interactions. 

Schedule: Typically, Monday – Friday, 8:00 A.M. - 5:00 P.M. A varied schedule may be required including working Saturday or Sunday and overtime during peak periods, system implementations, maintenance and outages.

Travel Requirements: Some travel may be required throughout the State to attend training, meetings, and conferences.

Qualifications:

Required Qualifications: 

Option 1:

Bachelor’s degree in IT or related field. 

And 

 Four (4) years of experience with Enterprise Software as a Service (SaaS) as a system administrator for human resource information systems (HRIS), and/or Vendor Management in a medium to large organization.

And 

Two (2) years Workday system administration experience. (Experience may be gained concurrently). 

Option 2: 

Eight (8) years of IT experience with Enterprise Software as a Service (SaaS) as a system administrator and/or Vendor Management in a medium to large organization.

And

Two (2) years Workday system administration experience. (Experience may be gained concurrently).

Special Requirements/Conditions of Employment:

Undergo a background check, which will include fingerprinting.

Preferred Qualifications:

In addition to the required qualifications, our ideal applicant will possess one or more of the following:

• Experience and/or certification in Vendor Management activities.
• Communications or Computer related associate degree from an accredited college.
• Basic network troubleshooting skills and knowledgeable in network security.
• Demonstrated experience presenting project materials in a variety of formats including verbal, written, formal, informal, internal and executive level.
• Excellent communication skills including questioning, educating, fact-finding, persuading, negotiating, resolving, summarizing, and active listening with the ability to interact effectively with a variety of managerial, administrative, and professional staff.

Your application must include the following:

• A completed online application showcasing how your qualifications align with the job requirements.
• An up-to-date resume. 
• A cover letter detailing your interest in the position, your relevant skills and experience, and why you are the ideal candidate.
• At least three professional references with current contact information.

In addition to pay and other special employee programs, there are other benefits that WDFW employees may be eligible for. Click the “Benefits” tab at the top of this announcement to learn more.

Important Note: 

All new employees must complete an Employment Eligibility Verification Form (I-9 Form) on their first day of work. If hired for this or any position at WDFW, you will be required to provide documentation proving you are eligible to work in the United States. For a list of acceptable documents, please use the following link:  https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents

Union - WFSE:

This position is covered by a collective bargaining agreement between the State of Washington, Department of Fish and Wildlife and the Washington Federation of State Employees (WFSE).  This recruitment may be used to fill positions in addition to those listed.

Veteran and Military Spouse Preference Notice: 

Per RCW 73.16.010 Veterans and qualifying spouses who meet the minimum qualifications of a position are eligible for preference during the initial application review stage. To receive this benefit, please do the following: 

• Notify us of your veteran or military spouse status by email at [email protected].  
• Veterans only – Attach a copy of your DD214 (Member 4 copy), NGB 22 or USDVA signed verification of service letter.
  • Please redact any PII (personally identifiable information) data such as social security numbers.
• Subject line must include recruitment number, position, and spouse/veteran (example: 2024-1234 – Biologist 1 – Veteran)
• Include your name as it appears on your application in careers.wa.gov.

Diversity, Equity, and Inclusion Employer

As part of WDFW’s efforts to advance respectful and inclusive work environments, the Agency expects inclusivity as part of our professional interactions and communications.  Therefore, we want to ensure that all individuals feel welcome, are treated fairly and respectfully.  All staff are empowered to fully contribute to serving their work unit, Agency, and the citizens of Washington.

The Department of Fish and Wildlife is an equal opportunity employer.  We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity.  Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, disabled and Vietnam era veterans and people of all sexual orientations and gender identities are encouraged to apply.

Request an accommodation: Persons needing accommodation in the application process or this announcement in an alternative format please contact Jayme Chase by phone 360-902-2278 or email [email protected], or the Telecommunications Device for the Deaf (TDD) at 800-833-6388.

Technical Difficulties: If you are having technical difficulties creating, accessing, or completing your application, please call NEOGOV toll-free at (855) 524-5627 or [email protected]. 

Other questions: If you have other questions regarding this position, please reach out to [email protected] and reference job #2025-06652.

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